WBS - Reach your goals by organizing the work in small parts which can be easily carried out and managed

A key factor for reaching a project goal is to have a clear Scope Statement and understanding of what needs to be done and delivered.

However normally complex deliverables can block teamwork, in a way individuals focus on the work in what are more “explicit” defined, such as operational activities, including simple communications, small tasks, small improvements and corrections. However, the real work, which will move the project further, is left by side, losing space for the routines and operational tasks.

For this purpose, a good WBS (Work Breakdown Structure) may assist the project to be smoothly achieved. When we can divide the work into a way the things that have to be constructed or done are detailed, reducing any doubt about the next step, the project planning has great chances of being properly executed. Each team member will understand what has to be done, even the ones with limited technical competence, thus reducing procrastination, which is normally incremented by doubt un uncertain about what exactly should be done.

The expectations and understanding of project sponsors, managers or analysis, are not automatically translated into technical tasks. It is necessary to employ effort to break down the work, in small parts, which can easily understood by those who operate the tasks execution. It is the core of WBS, coming from the project’s main goal, breaking it down into small deliverables until it is so small that it can be easily executed and managed.

The WBS may look like a simple structure when we look from outside, but its conception has a deep understanding of what we really need to deliver. It’s from WBS work packages (or leaves) that we derive the project activities (the tasks we assign to project members), so, it guides the action of the whole team. When we define project activities over well-established work packages the chances of what we are doing is the right thing to be done, are bigger in comparison when we just define project tasks like a to-do list, without a clear scope structure behind. Many project management tools are focused on to-do lists or “cards” in a kanban structure, without properly manage the scope.

WBS may also be applied 100% of efficiency with Agile methods, organizing the product backlog, and organizing the Sprints in a way the scope planned to be executed are properly linked with the project goals.

dotProject(www.dotproject.cloud) is one of main platforms which support a clear WBS definition, linking all project activities to pre-defined Work Packages. This way, the properly planning of the project scope is in your hands.

Potencializando o Gerenciamento de Projetos corporativos com apoio do CRM

 

A plataforma dotproject.cloud está preparada para apoiar na superação dos desafios inerentes ao gerenciamento de projetos. Projetos não são executados em cenários de condições ideias, isolados de problemas e atribuições que a organização está envolvida no cotidiano, seja lidando com suas atividades administrativas ou operacionais, quais sustentam o funcionamento de determinada instituição.

O alicerce da plataforma dotproject.cloud é a combinação do gerenciamento de projetos e operações, alinhado as técnicas de gestão baseada em dados (data-driven), de modo a proporcionar uma visão real da alocação de recursos, custos e progressos das demandas correntes na empresa.

Neste contexto, o dotproject.cloud provê recursos otimizados e integrados de CRM (Customer Relationship Management), viabilizando a compreensão quanto as atividades que estão sendo realizadas para os clientes, contratos vigentes e seus fornecedores, assim como a gestão de pagamentos e faturamento (invoicing). Muitas vezes os projetos não se financiam sozinhos, necessitam de operações em vigor, que possibilitam os investimentos em projetos, quais potencializam a inovação e a aquisição de novos clientes.

O gerenciamento corporativo pode ainda ser apoiado pela utilização de Business Intelligence (BI), uma vez que a plataforma digital, com dados estruturados, da cadeia produtiva da organização, pode apoiar na tomada de decisões orientada a dados, identificando como a organização tem desempenhado ao longo do tempo.

How CRM may assists in Project Management? [dotproject.cloud]

 The platform dotproject.cloud is prepared for real world projects. We know projects may not be executed in a bubble, as if there is nothing more happening in an organization.

It is so far, the base structure of dotproject.cloud conception: combining projects and operations managements, aiming to provides a factual management of organizational processes.

In this context dotproject.cloud also provides integrated CRM (Customer Relationship Management) support, in order to have an understanding about customers, suppliers, contracts, payments and invoices. Such support may assists in projects and operations management in a productive chain standard, once your delivery project and operations for customers, which are invoiced, you have suppliers and contracts, and carry out payments.

This enterprise management is also supported by BI analysis, which utilized the best of data-driven management in order you can perceive how your organization activities are beavering  though the time.

Time tracking with dotproject cloud [www.dotproject.cloud]

 

For project monitoring & Controlling is critical to have the most update as possible the current time booking for each project activity. For achieving that is quite important that teams’ members have simple and practical tools for registering the performed work.

At this point www.dotproject.cloud aims to be a feasible solution. Being online accessible, cloud based, and with 100% mobile compatibility, team members can book all executed work: updating tasks progress status and allocating actual costs to the project. Such information is useful for the own team members and for managers, proving productivity indicators that support a proper Time Tracking.

Here in the bottom part of dotproject.cloud, in every page, theses BI panels assist in the user to know his current status with time booking.

dotproject.cloud: O cartão de atividades de projeto.

Na plataforma dotproject.cloud o cartão de atividade apresenta as principais informações para direcionar a gestão baseada em dados. 

Neste cartão foi baseado no método 5W2H, qual busca apresentar respostas como quem é o responsável pela atividade, quando a mesma está prevista para ser executada, o quê deve ser realizado, quanto irá custar, entre outras.

 

Analisando este cartão,  de forma objetiva é possível verificar o que deve ser realizado (pela EAP do projeto), qual membro da equipe foi alocado para determinada atividade, seu status corrente, quantas horas já foram trabalhadas na mesma, etc.

Acesse:

www.dotproject.cloud

dotProject: the project activity card

On dotproject.cloud the task card show the main information of a project activity.
It is based on 5W2H method, answering questions as who is responsible, when it must be done, what must be done, how much it is going to cost, and so on.
 
Seeing a task card we may find in a very objective way which project member was allocated, what are the planned dates for its execution, its current status, how many hours have already been booked, and more.

For project tickets, which are incidents, requests, operational or unplanned activities at all, dotproject.cloud has a different card for its management. Have you ever tried it out?

https://dotproject.cloud/

Você já conhece o dotproject.cloud?

dotproject.cloud é uma ferramenta cloud-based que pode ser adotada através do conceito SaaS. Ela visa centralizar o gerenciamento de projetos e operações, fornecendo um cenário de gerenciamento preciso, com a posição real de alocação de membros da equipe.

Mais do que gerenciamento de escopo, cronograma, recursos humanos, ela pode auxiliar no gerenciamento de custos de forma holística, não apenas abordando custos diretos do projeto, mas também custos indiretos da empresa, fornecendo o gerenciamento de fornecedores, contratos e pagamentos. Empresas que demandam uma solução de controle de tempo também podem se beneficiar, seja para o gerenciamento interno de seu pessoal ou também para auxiliar no suporte do processo de faturamento de contratos baseados em horas.

Ela pode ser utilizada gratuitamente, com altos padrões de segurança e qualidade, por pequenas organizações, ou mesmo por organizações médias ou grandes com base em assinatura.

Você já experimentou?

www.dotproject.cloud