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1) What you have done, how have you spent your time? How do you organize or spend your personal time, does not matter, it is up to you.   But the time you spend during your work, when you are in Project, in the context of a company, it is important. There is someone else payment for every minute of your allocation. That is the reason the time logging may appear some bureaucratic activity: registering your to-dos, just for some formalism. But it is not, it assists the whole management chain. 2) Importance of time planning The time log helps the whole group, and specially the management board to know how the time is expended. It may help in understanding how your cost center is being utilized. There is the reason time planning is so important, it indicates in which tasks your hours are going to be booked. Booking an hour, means, in the end of a period, especially in the end of the month, your working hours are going to be part of an invoice, and it will be sent to some cust...

  A software tool can support  Incident Management  aligned with  ITIL (Information Technology Infrastructure Library)  by automating, streamlining, and enforcing best practices throughout the incident lifecycle. Here's how such a tool can help: 🔧  Core Functions of an ITIL-Aligned Incident Management Tool Incident Logging Automatically capture incidents from multiple channels (email, chat, phone, self-service portal). Ensure all relevant data (user info, time, symptoms) is recorded. Categorization and Prioritization Use predefined categories and impact/urgency matrices to assign priority. Helps in routing incidents to the right support group. Incident Assignment and Escalation Automatically assign incidents to appropriate technicians or teams. Escalate based on SLAs (Service Level Agreements) or elapsed time. Communication and Notifications N...

Procurement Management  is the process of acquiring goods, services, or works from external sources to meet the needs of a project or organization. It involves planning, selecting vendors, negotiating contracts, managing relationships, and ensuring that what is delivered meets the required standards. 🔑  Key Components of Procurement Management Procurement Planning Identify what needs to be purchased. Determine whether to buy or build in-house. Define procurement methods and timelines. Vendor Selection Research and evaluate potential suppliers. Issue Requests for Proposals (RFPs), Quotes (RFQs), or Tenders. Assess bids and select the most suitable vendor. Contract Management Draft and negotiate contracts. Define terms, deliverables, timelines, and penalties. Ensure legal and compliance requirements are met. Procurement Execution Place or...

Quality management and requirements management are closely interconnected disciplines within project and product development. Here's how they relate: 🔗 1. Alignment of Deliverables with Expectations Requirements management ensures that all stakeholder needs and expectations are clearly defined, documented, and agreed upon. Quality management ensures that the final product or service meets those defined requirements consistently. In essence, quality is measured against the requirements. If requirements are unclear or poorly managed, quality cannot be assured. 🛠️ 2. Prevention vs. Detection Requirements management helps prevent defects by ensuring the right things are built. Quality management includes both prevention and detection —ensuring processes are followed and outputs are verified. 📋 3. Traceability and Verification Requirements management involves traceability —tracking each requirement throu...

Quality assurance (QA) should ideally be integrated throughout the entire product lifecycle, from the very beginning of development to post-production and ongoing support. This means that QA activities should be performed at every stage of the process, including planning, design, development, testing, deployment, and support. Here's a more detailed breakdown: 1. Early Stages: QA should be involved in the planning and design phases to ensure that requirements are clearly defined, feasible, and aligned with desired quality standards. This can help identify potential issues early on and prevent costly rework later. 2. Development Phase: During the development phase, QA can perform various tests, including unit tests, integration tests, and system tests, to ensure that the code and system are working as expected. 3. Testing Phase: This is the primary focus of QA, where rigorous testing is performed to identify defects and ensure that the product meets the specified requirements. ...

The relationship between quality management , project requirements , and the Work Breakdown Structure (WBS) is foundational to successful project planning and execution. Here's how they interconnect: 🔹 1. Project Requirements These are the needs and expectations of stakeholders that the project must fulfill. They include: Functional requirements (what the product/service must do) Non-functional requirements (performance, usability, etc.) Regulatory or compliance requirements Why they matter : Requirements define the scope of the project and serve as the baseline for planning, execution, and validation. 🔹 2. Work Breakdown Structure (WBS) The WBS is a hierarchical decomposition of the total scope of work to accomplish the project objectives and create the deliverables. It breaks down the project into manageable sections (work packages). Each element in the WBS should be traceable back to one or more project requirements . Why it matters : The WBS ensures that all requirements...

Project Quality Management (PQM)  is the process of ensuring that a project meets the defined quality standards and satisfies stakeholder requirements. It involves three main components: Quality Planning  – Identifying quality requirements and standards for the project and its deliverables. Quality Assurance  – Auditing and evaluating processes to ensure quality standards are being followed. Quality Control  – Monitoring specific project results to ensure they comply with quality standards and identifying ways to eliminate causes of unsatisfactory performance. How dotProject.cloud Can Assist with Project Quality Management Based on the information from  dotProject.cloud , it is a  cloud-based SaaS platform  designed for  Projects and Operations Management , with a focus on: Mobility  – Access project data from anywhere. Analytics  – Use data-driven insights to monitor perfor...

  What is a Contingency Reserve? A  contingency reserve  is a budgeted amount set aside within a project to address  identified risks  that may occur during the project lifecycle. These are typically known-unknowns—risks that have been identified and analyzed, but whose exact impact is uncertain. Examples include: Delays due to weather Cost overruns on specific tasks Resource availability issues Contingency reserves are part of  risk management planning  and are distinct from  management reserves , which are used for unforeseen or unknown-unknown risks. How dotProject.cloud Can Assist in Managing Contingency Reserves Risk Identification and Tracking : dotProject allows you to define and track project risks, which is the first step in determining the need for a contingency reserve. Budget Allocation : You can allocate budgets to specific tasks or phases, including contingency amoun...

  The tool  dotproject Cloud  (www.dotproject.cloud) supports project cost planning and monitoring through several key features, particularly by integrating structured methodologies like  5W2H  (What, Why, Where, When, Who, How, and How Much). Here's how it can assist: 🧩 Project Cost Planning 5W2H Integration : The "How Much" component of the 5W2H method is directly related to cost estimation. dotproject Cloud helps teams define and document cost-related aspects of each task or activity  Budget Allocation : You can assign estimated costs to tasks and resources, which helps in building a comprehensive project budget. Work Breakdown Structure (WBS) : By breaking down the project into smaller components, dotproject allows for more accurate cost estimation at each level  📊 Cost Monitoring Progress Tracking : dotproject Cloud enables tracking of task completion and resource usage, which helps compar...

  Creating a project budget involves a structured process to estimate, allocate, and manage the financial resources needed to complete a project successfully. Here's a breakdown of how to elaborate a project budget and how  dotproject.cloud  can assist: 🧾  How to Elaborate a Project Budget Define the Project Scope Clearly outline the objectives, deliverables, and boundaries of the project. Break Down the Work (WBS) Use a  Work Breakdown Structure (WBS)  to divide the project into manageable tasks and sub-tasks. Estimate Costs Direct Costs : Labor, materials, equipment. Indirect Costs : Overheads, administrative expenses. Include  contingency reserves  for unexpected costs. Assign Resources Allocate human, material, and financial resources to each task. Create a Cost Baseline Establish a time-phased budget that serves as a refer...

Non-Human Resources Planning and Acquisition Management Non-human resources planning and acquisition management involves the strategic planning, procurement, and management of resources that are not human, such as technology, equipment, software, and other physical assets. This process ensures that an organization has the necessary tools and resources to operate efficiently and effectively. Key aspects include: Resource Identification : Determining the types and quantities of non-human resources needed. Procurement : Acquiring the identified resources through purchasing, leasing, or other means. Management : Overseeing the use, maintenance, and disposal of these resources to ensure they are used effectively and efficiently. How dotProject Cloud Can Assist dotProject Cloud is a project management SaaS platform designed to enhance the management of projects and operations through data-driven approaches. Here are some ways it can assist in non-human resources planning and acquisition mana...

Procurement Management is crucial for several reasons:  Cost Efficiency: Effective procurement management helps in cutting costs while increasing business efficiency. It ensures that the organization gets the best value for money by selecting the most suitable suppliers and negotiating favorable terms.  Transparency and Accountability : It guarantees the openness of the entire purchase request process, from the initial appeal to the final payment. This transparency is essential for maintaining accountability and trust within the organization.  Strategic Operations : It directly affects both tactical business operations and the fundamental outcomes of a firm. By managing procurement effectively, organizations can ensure that they have access to vital vendor and product data, which supports strategic decision-making.  Compliance and Legal Adherence : Ensuring that all procurement activities comply with relevant laws and regulations is a key aspect of procurement manag...

  The 5W2H method is a structured approach used for problem-solving and project management. It stands for seven key questions: What, Why, Where, When, Who, How, and How Much. This method helps in thoroughly analyzing a situation and creating a detailed action plan. Here's how dotproject.cloud assists in employing the 5W2H method: Centralized Project Management: dotproject.cloud provides a centralized platform where all project-related information can be stored and accessed. This helps in answering the What (What will be done?) and Where (Where will it be done?) questions by documenting project details and locations. Task Assignment and Tracking: The platform allows for assigning tasks to team members, which addresses the Who (By whom will it be done?) question. It also enables tracking of task progress, ensuring accountability and clarity on responsibilities. Timeline Management: dotproject.cloud includes features for setting deadlines and milestones, ...

  Como a ferramenta www.dotproject.cloud pode apoiar no planejamento de cronograma em projetos de desenvolvimento de software?  Introdução ao planejamento de cronograma No contexto dos projetos de desenvolvimento de software, o planejamento de cronograma é uma das atividades mais cruciais. Ele envolve a definição de todas as tarefas necessárias para a conclusão do projeto, a estimativa dos tempos para cada tarefa e a organização dessas tarefas de forma lógica e sequencial, considerando dependências e prazos. A ferramenta www.dotproject.cloud surge como uma poderosa aliada nesse processo, oferecendo funcionalidades que facilitam o gerenciamento e o monitoramento do cronograma. Visão geral do www.dotproject.cloud O www.dotproject.cloud é uma plataforma de gestão de projetos baseada na nuvem, projetada para ajudar equipes a planejar, executar e monitorar suas atividades de projeto com eficácia. A ferramenta oferece uma variedade de recursos que suportam o planejamento de ...